Sample Packaging:

Samples should be packed securely for their journey as they do not always receive VIR* treatment. We know how valuable the samples are and with many years experience of receiving samples we suggest the following.
Samples should be double bagged with both bags labelled and a numbered tag included, all marked in permanent pen. If the samples are wet or oily extra care must be taken to ensure labels will not rub off or dissolve during transport (sealed plastic bags with a cloth outer bag is recommended ideally with scribed aluminium tags included). A sturdy cardboard box or a wooden box is appropriate with plenty of foam or paper packing to ensure samples are not able to move around in the box. It is essential that a sample list and copy of paper work be included inside the box.

Sample Declaration

You will need to fill in a sample shipment declaration form and include it with your shipment.

It must:

• be written in English
• be on your company letterhead.
• reference the sample shipment AWB or tracking number.
• contain description of the samples as clean rock samples - no soil and state their country of origin and whether they are surface samples and/or well samples. If they are well samples then you will need to include the depths of each sample or the depth range of the samples.
• contain the following information:
  
  1. Reason for sending to Geotrack - scientific analysis.
  2. Name of Sender
  3. Job Title of Sender
  4. Company Name
  5. Current date

Click here to download an appropriate sample declaration form template.

Shipping Details included for your Reference:

We recommend using DHL or FEDEX for your rock shipment as they are familiar with our samples and do their own customs clearing which expedites the process of delivery. If you are using another carrier that does not have its own clearing facilities then M.G.L. Logistics Pty. Ltd. will do our clearing in Melbourne. Email: lindy.hale@mgllog.com.au Tel: 61 3 9310 3111

On despatch please advise us by email AirWayBill# or Tracking # and Carrier so we can track the samples and avoid any delays.

Commercial Invoice

You will need to include a Commercial Invoice (Blanks available from FEDEX or DHL or you can produce your own.) Paper work should include a list of samples. Sample Commercial Invoice (on your letterhead).
Please include on the invoice a nominal value for customs purposes of approx $50 total value for the shipment and mark for ‘scientific testing only’.ie. 25 samples of equal value: total value $50.00 The new system works much better if a value is quoted for the shipment and will avoid delays. It is recommended that this nominal value is kept at approximately $50 to avoid unnecessary import duties. Under description of Goods, please mark for Well Samples: DEEP SUBSURFACE ROCK SAMPLES ONLY - NO SOIL and for Outcrop Samples: ROCK SAMPLES ONLY NO SOIL.

Address the samples as follows:

Clearly label the box with the appropriate description (DEEP SUBSURFACE ROCK SAMPLES ONLY - NO SOIL or ROCK SAMPLES ONLY)

TO: Peter Watson
GEOTRACK MINERAL SERVICES
UNIT 1 / 11 TULLAMARINE PARK RD
TULLAMARINE
VIC 3043
AUSTRALIA

We will contact you when the samples arrive at Geotrack, and keep you informed as the job progresses

* VIR: Very Important rock